HOA Amenity Reservation Software
Let residents reserve the clubhouse, pool, courts, and more from a live availability calendar. Prevent scheduling conflicts and collect fees and refundable deposits at checkout, with less work for your board.
No more sign-up sheets, group texts, or double-booked clubhouses.
Residents reserve online and pay when they book.
Reservations for Every Community Amenity
Set up every bookable amenity in one place, each with its own calendar, availability, rules, and fees.
Clubhouses & Party Rooms
Offer full- or half-day reservations with fees and refundable deposits.
Tennis & Pickleball Courts
Create time slots and household limits so courts stay available to everyone.
Pools & Pavilions
Set seasonal availability around your community’s pool schedule.
Grills & Picnic Areas
Let residents reserve short time blocks, including same-day openings.
Shared Resources
Let residents reserve kayaks, paddleboards, and other shared equipment by the day.
Fitness Centers
Create reservable time slots for gyms, saunas, and exercise studios.
Residents Book Amenities Themselves
Residents see real-time availability, choose a date and time, add their party size or special requests, and pay any required fees in one simple flow. Booked and unavailable times stay blocked, preventing scheduling conflicts before they happen.
Collect Amenity Fees and Deposits Automatically
Set a reservation fee and refundable deposit for each amenity. Residents see and authorize the full amount when they book, and Communitrak collects it using their saved card or bank account. No checks to collect or unpaid fees for the board to track down.
Reservations and Access, Connected
With Communitrak Access, amenity reservations and physical entry work from the same resident records. Residents can unlock pools, clubhouses, and courts by phone, NFC card, fob, or keypad code. When someone moves out, both their reservation access and entry credentials are removed together.
Explore HOA access controlYour Amenity Rules, Enforced Automatically
Set how far in advance residents can book, how long reservations can last, and how many active bookings each household can hold. Communitrak applies your rules automatically, keeping access fair without requiring the board to manage every reservation.
See amenity reservations in action.
Frequently Asked Questions
Residents sign in to your Communitrak community site from any phone or computer, open the amenity, and choose an available time. The calendar updates in real time to prevent double bookings. If a fee or deposit is required, the resident pays when confirming the reservation.
Yes. You can set a reservation fee and an optional refundable deposit for each amenity. Residents see and authorize the full amount before booking, then pay using a saved card or bank account. The payment is recorded with their household account and included in your financial reports.
No. Reservations are confirmed immediately when the time is available and the resident meets your booking rules, including household limits and any good-standing requirement. Communitrak applies those rules automatically, so the board does not have to review every request.
Yes. Each amenity can have its own terms and conditions, which residents must accept before completing a reservation. These can cover cleanup requirements, noise limits, damage policies, and refundable deposits.
Yes. Each amenity can have its own advance-booking window, minimum and maximum reservation length, household booking limits, and blackout dates. These controls help keep popular amenities fairly available to the community.
Not currently. Communitrak Access uses the same resident records, and communities can schedule access around normal amenity hours. However, a reservation does not currently issue a temporary door credential specifically for the reserved time.
Yes. Amenity reservations are included with the standard Communitrak subscription, with no additional charge per booking. Payment processing fees apply only when your community collects reservation fees or deposits. See our pricing for details.