HOA Online Voting & Election Software
Make board elections easier for your volunteers and your homeowners. Owners can vote from a phone or computer, their choices stay private, and your board can track participation in one place.
Simple for homeowners. Private ballots. Less work for your board.
HOA Board Elections With Less Paperwork
Your board already has plenty to do. Communitrak brings voting, participation tracking, and election records together, so there’s less paperwork to manage. Homeowners can vote online, and your board can still record paper ballots for those who prefer them.
Elections are included in Communitrak’s software for self-managed HOAs, with no fee per election. Your resident directory helps you build the voter list, and owners use the same account they already use to pay dues online.
Confirm Each Voter.
Prevent Duplicate Ballots.
Before voting, each person enters a 6-digit code sent to their email or phone. Your board chooses whether to allow one ballot per property, household, or member. Communitrak then prevents duplicate ballots based on that choice.
- Voters confirm their identity with a code sent by email or text
- Choose one ballot per property, household, or member
- Duplicate voting is blocked, even across multiple memberships
- Set when voting opens and closes
We sent a code to b***@gmail.com. It expires in 10 minutes.
- 1. Board of Directors
- Meredith Barlow
- Ben Sikes
- Margot Walters
- 2. Replace the clubhouse roof from reserves?
- Yes
A Secret Ballot, With a Receipt
Your board can see who has voted online without seeing their choices. Each online ballot is kept separate from the voter’s identity. Voters also receive a private receipt code they can use to check that their ballot was counted.
- Online ballots are kept separate from voter identities
- See who has voted online without seeing their choices
- Each online voter receives a private receipt code on screen and by email
- Voters can use their receipt to confirm their ballot was counted
Follow Participation, From the First Ballot to the Final Results
See how many owners have voted and whether you’ve reached quorum—the minimum participation your election requires. Add paper and in-person ballots to the same election record. Results remain hidden until your board certifies the election, formally confirming the final count.
- Track participation against a quorum set before voting opens
- Keep a record of who entered paper and in-person ballots
- A written reason is required to cancel a ballot
- Download certified results for your records as a spreadsheet file
- Online412 Birch Street
- Paper302 Waterford DriveEntered by Margot Walters
- In person215 Magnolia WayEntered by Margot Walters
See HOA online voting in action.
We'll walk your board through setting up an election, casting a ballot, and certifying the results in Communitrak.
HOA Online Voting Questions
Answers to common questions from HOA boards.
It lets homeowners vote in board elections and on community proposals from a phone or computer. Communitrak confirms each voter’s identity, prevents duplicate ballots, and keeps online voting choices private. Your board can track participation, record paper ballots, and manage the final results in one place.
Online ballots are kept separate from the identities of the people who cast them. Your board can see which properties have voted, but the election records do not connect an online ballot’s choices to a voter. Each voter receives a private receipt code to confirm their ballot was counted.
Your board chooses who is eligible and whether to allow one ballot per property, household, or member. Before voting, each person enters a 6-digit code sent to their email or phone. Communitrak prevents duplicate ballots based on your election settings and blocks the same person from voting again through another household membership.
Yes. A board member with the appropriate permissions can record paper and in-person ballots while voting is open or ballots are being counted. These ballots are included in the same participation totals and results as online ballots. Communitrak records who entered each ballot and when. Canceling a ballot requires a written reason, which stays in the election record.
No. Your board can see how many properties have voted and which ones have participated. Vote totals stay hidden from everyone, including administrators, until the board closes and certifies the election.
These options are not currently supported. You can run elections for one or more board seats, with a limit on how many candidates each person can select. You can also ask owners to vote yes or no on a community proposal.
That depends on your state’s laws and your governing documents, so check both, and ask your association’s attorney if you are unsure, before moving an election online. Communitrak lets you record paper and in-person ballots alongside online votes, so you can offer more than one way to participate when your election rules allow it.
Use Forms & Polls for sign-ups, collecting resident information, and asking for opinions. Use Elections for formal board elections and votes on community proposals. Elections include voter verification, private online ballots, receipt codes, participation tracking, and results that stay hidden until the board certifies them.
Yes. Elections are part of every Communitrak plan, with no fee per election. An administrator turns Elections on in your community’s settings when you need them.